Voice Documentation
Create detailed service reports hands-free. Simply speak your observations and AI transcribes them into professional documentation.
2+ Hours
Saved Daily
Create detailed service reports hands-free. Simply speak your observations and AI transcribes them into professional documentation.
Eliminate paperwork burden and ensure every service is perfectly documented every time
Document everything while working - no need to stop and write notes or remember details later.
Save 2+ hours daily on paperwork and administrative tasks. More time for actual pest control work.
AI structures your spoken words into professional, compliant reports that meet all regulatory standards.
Automatically formats reports to meet state and federal documentation requirements for audits.
Advanced speech recognition and AI transform your spoken words into professional documentation
After completing service, press record and speak naturally about what you found and what you did.
Advanced speech-to-text AI accurately transcribes your words, understanding pest control terminology.
AI organizes your spoken notes into proper report format with sections for findings, treatments, and recommendations.
Receive a formatted, professional report ready to share with customers and regulatory bodies.
Voice Documentation creates the right type of report for every situation
Comprehensive inspection documentation with findings, risk assessments, and recommendations.
Detailed treatment documentation with products used, application methods, and safety information.
Routine service documentation with trap checks, bait replacements, and monitoring updates.
Urgent response documentation with immediate actions taken and emergency protocols followed.
Regulatory compliance documentation formatted for state and federal reporting requirements.
Customer-friendly summaries that explain services in clear, understandable language.
Sophisticated AI capabilities designed specifically for pest control professionals
AI trained on pest control terminology accurately recognizes technical terms, product names, and industry jargon.
Context-aware correction ensures technical terms and measurements are transcribed accurately.
Supports multiple languages and accents to accommodate diverse teams and customer interactions.
Works even without internet connection, syncing reports when connectivity returns.
From speaking naturally to generating professional reports - see how AI transforms documentation
After completing a service visit, open the Voice Documentation tool on your smartphone. The system automatically links to your current job or customer from the schedule.
Press the record button and speak naturally as if explaining the job to a colleague. The AI listens and captures pest control terminology correctly.
"Arrived at 123 Maple Street. Client reported seeing mice in the kitchen. I inspected and found droppings under the sink. Placed three bait stations in the kitchen and sealed a small gap under the pantry door. Used 2 units of rodent bait – product XYZ. Advised client to keep food sealed. Will follow up in 2 weeks."
Speech-to-text AI transcribes your words, while large language models organize the information into a professional report format with proper sections and terminology.
Words appear on screen as you speak
Correctly captures pest control terminology and chemical names
Automatically structures information into proper report sections
Review the generated report, make quick edits if needed, then save. The report is timestamped, stored securely, and can be automatically sent to customers.
Technician: John Doe
Location: 123 Maple Street, Springfield
Issue Reported: Client saw mice in the kitchen
Inspection Findings: Found rodent droppings under kitchen sink. Identified gap under pantry door as entry point.
Treatment Performed: Sealed entry gap, placed 3 bait stations, applied rodenticide bait (Product XYZ) – 2 blocks used.
Recommendations: Keep food sealed, monitor activity. Follow-up visit scheduled in 2 weeks.
Voice documentation delivers immediate productivity gains and quality improvements
Companies report saving 2+ hours daily by moving from manual record-keeping to automated digital systems. More time for actual pest control work.
Technicians spend less unpaid overtime doing paperwork and can focus their energy on pest control tasks, boosting morale.
Faster documentation means technicians can serve more customers per day or have more quality time per visit.
Automatically capture required information (chemicals used, concentrations, target pest) with timestamped, templated records for audits.
Document nuances and details in the moment that might be forgotten when writing by hand later. Rich narratives for follow-up visits.
Email detailed service summaries to customers before you leave the property, demonstrating professionalism and thoroughness.
"Voice documentation has transformed our operations. Technicians love not having to worry about paperwork, and our customers are impressed with the immediate, detailed reports they receive. It's like having a digital assistant for every job."
— Pest Control Business Owner
Sophisticated technology that understands pest control terminology and processes
The system learns from each interaction, building a custom vocabulary for your company. If corrections are made, it adapts to improve accuracy over time.
Voice documentation feeds into all other Pestlytics features, updating inventory, providing data for predictions, and building comprehensive customer histories.
See how Voice Documentation revolutionizes efficiency and compliance
Start using Voice Documentation today and transform the way you create service reports.